AI & Automation Tutor: 12-Month Curriculum for UK SMEs
Designed and deliver the practical AI and automation track for a UK Level 4 apprenticeship program. 30+ guides, 8 series, individualized Notion learning hubs, live AI agent workshops with real demos.
Watch the walkthrough
3-6 minute screen-share showing Problem → Solution → Result
The Problem
Employees Hearing About AI But Not Using It
Every student had heard of ChatGPT. Most had tried it once or twice. None were using AI systematically in their daily work. The gap was not awareness but application. They did not know which tasks were good candidates for AI, how to write effective prompts, or how to move beyond one-off chat interactions into repeatable workflows.
Wide Confidence Gap Across the Cohort
Confidence ranged from 3/10 to 8/10. One student used AI for email drafting and meeting summaries. Another was checking legislation on ChatGPT and nothing else. A third had tried automation tools but every project stalled near completion. A single curriculum pitched at one level would lose half the group.
Each Student Needed a Different Starting Point
A director running multiple property businesses needed automation for admin-heavy tasks across companies. An estate agency administrator needed email triage connecting to their CRM. A CEO of a learning and development firm needed lead generation and marketing outreach. Cookie-cutter training would miss all of them.
The Solution
Architecture diagram — click to zoom
Curriculum Framework Design
Built a progressive 12-month curriculum mirroring how automation skills develop in practice. Months 1-6 follow a structured tools progression: AI foundations (ChatGPT, Claude, Gemini), process mapping (Miro, Lucidchart), simple trigger-action automations (n8n), advanced multi-step workflows, AI integration into workflows, enterprise governance tools. Months 7-11 shift to mini projects where each student automates a real task in their workplace. Month 12 is the final integrated project.
Individualization Per Student
Every student has their own Notion workspace with session notes, action items, shared resources, and progress tracking. Tutor delivery notes are stored in collapsed toggle blocks, so the student sees a clean interface while the tutor retains context between sessions. Each monthly 2-hour 1:1 session targets specific use cases from the student's actual work. Session 1 is an intake assessment covering current tools, confidence, daily tasks, and goals.
Delivery Cadence
30+ structured guides published across 8 series: ChatGPT Beginner (4-part), ChatGPT Intermediate (4-part), Getting More Out of Claude (3-part), Claude Cowork for Beginners (3-part), The No-Code Code Reader (4-part), The OUTBOUND System for lead generation (3-part), n8n for Business Operators (4-part), Reliable n8n Workshops (5-part). Every guide follows a consistent design: author bio, numbered steps, toggle blocks for examples, common mistakes table, quick reference. Live 2-hour "Working Smarter with AI Agents" workshop runs via Zoom with 4 real demos.
Scalability and Reusability
Consistent guide design system across all 8 series enables professional delivery and easy navigation. Reusable HTML workshop presentation with animations and interactive elements. Scalable guide library reusable across future cohorts without rebuilding. Structured tutor handover possible through documented curriculum, guides, and Notion hubs. Tools track complements the existing compliance framework to deliver a complete program.
The Impact
Quantitative Results
- Full 12-month tools training track designed from scratch, mapped to Level 4 apprenticeship KSBs
- 30+ structured guides published across 8 series covering AI tools, automation platforms, and workflow design
- Every student has an individual Notion learning hub providing persistent reference material beyond the program
- Students at 3/10 starting confidence writing effective prompts and identifying automation candidates by Session 2
Strategic Value
- Workshop format converting attendees into full program enrollments — feeds the training provider's sales pipeline
- Scalable guide library reusable across future cohorts without rebuilding. Tutor handover documented end to end
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